address label
09 Jan
/ By

Customized address labels can be used to mail items and can also be used as promotional labels to promote product sales. A quick and easy method of creating address labels is by using Microsoft Word. Word can print a sheet of identical labels, a batch of different labels or even a single label. Word provides label contents in a table designed to match commercially sold labels. If you want to print a single label or a sheet of identical labels, you only type your label contents once, and Word places it in a table cell for each label you want to print. Here is how you can use Word to create and print your spreadsheet of names on address labels in just a matter of minutes.

Procedure For Address Label Printing

Once you open Word, click on “labels” which is found on the Mailings tab. This will open the labels dialog. The labels tab has several sections. Your cursor, will be sitting in the address section by default. Once there, you may find that Word has already placed an address, depending on the table or document you were editing when you started formatting this label.

To the bottom right, find a section called labels. This is where you can define the label you want. In most cases you will find a default size already selected, if that is not the correct size, you can then just click on “Options” to change the label size of your choice.

In most cases, the majority of labels are Avery brand or another brand which is similar to Avery size. If you’re not an Avery user, your version of Word will provide several other label vendors such as HERMA, Herlitz PBS AG, Formtec, Compulabel, C-Line Products, Avery Zweckform and many others. This list may vary depending on your country. However, it doesn’t matter what brand of labels you are using, the procedure for picking label sizes still remains the same:

  • First choose the type of printer you are using, it can either be a continuous feed printer or a printer that only prints single sheets of paper.
  • Choose a label vendor of your choice
  • Then select the vendor’s product number

After choosing the correct label, check to the right and compare the width, height and paper size to what you already have on hand. If you are satisfied that you have chosen the right one, click OK and return to the dialog box.

Once you have your labels defined, Click “New Document”, this is where you put some text in your labels. And your labels will appear in their own document screen.

What you will see on the screen will look like a Word table. Here you format the table rows, columns and cells as you like.

Once you are satisfied with what your labels look like, Click on the update labels button. Once updated, go ahead and Click on Finish & Merge. Before you print your labels, click on edit individual documents. Make sure you choose how many records you want and then click OK.

Check your results to make sure everything is included, and then you are ready to print your address labels.